Enterprise Hotel Operations. Zero Compromises.
Every capability high-performance hotels rely on — from 8-window folios and Look to Book to automated night audits and real-time 2-way OTA distribution — rebuilt on high-speed cloud technology.
1. Front Desk & Reservations (Look to Book & Room Diary)
Complete enterprise reservation lifecycle: inquiry, hold, deposit, check-in, in-house, check-out, history.
Look to Book Engine
Real-time rate and room availability calculation. Evaluate rate codes, meal packages, child supplements, and stay restrictions in milliseconds.
Room Diary & Tape Chart
Interactive multi-floor timeline with drag-and-drop room reassignments, unassigned reservation holds, queue rooms, and instant status color coding.
Guest Profiles & CRM
Single guest record across stays: passport numbers, nationality, VIP level, special preferences (floor, pillows, view), and corporate affiliations.
2. Cashiering & 8-Window Folio Management
Enterprise accounting standard: multi-window folios, automated billing routing, and city ledger direct invoicing.
8-Window Folio Split
Separate company charges from personal incidentals. Route room & tax to Window 2 (Corporate) while minibar, restaurant, and spa remain in Window 1.
Append-Only Financial Ledger
Every transaction code posting, discount, tax breakdown, and payment is stored as an immutable audit record. Zero ledger tampering or disappearing debits.
Accounts Receivable (City Ledger)
Direct billing for corporate clients and travel agents. Track aging balances (30, 60, 90+ days), generate statement batches, and record settlement payments.
3. Housekeeping Operations & Defect Maintenance
Full room status cycle (Clean, Dirty, Inspected, Out-of-Order, Out-of-Service) and automated task sheets.
Room Status Board
Live updates as attendants clean rooms and supervisors inspect them. Synchronized with the front desk to release queue rooms automatically upon inspection.
Task Sheets by Credits
Generate housekeeping task sheets balanced by attendant workload credits (e.g., checkout = 3 credits, stayover = 1.5 credits). Mobile tablet view ready.
Out of Order & Maintenance
Block rooms for renovation or repair with Out-of-Order (removes from total inventory) or Out-of-Service (leaves in total capacity). Track work orders.
4. Zero Double-Booking Channel Manager & Night Audit
2-way OTA synchronization and bulletproof business date revenue accounting.
Instant 2-Way OTA Sync
Booking.com, Airbnb, Expedia, Agoda, and STAAH sync in real time. Atomic inventory holds ensure an OTA booking locks room availability instantaneously.
Automated Night Audit
Rollover the hotel business date with one click. Automatically post room rates, taxes, packages, identify open folios, and print manager flash reports.
Banquets & Event Orders (BEO)
Manage conference halls, banquet event spaces, catering menus, and audio-visual requirements with full BEO printing and master account billing.
Lanka Spaces PMS vs. Legacy Cloud vs. Traditional On-Premise
How our modern cloud-native PMS compares against legacy enterprise platforms and traditional on-premise hospitality software.
| Capability / Feature | Lanka Spaces PMS (Next-Gen) | Legacy Cloud PMS | Traditional On-Premise PMS |
|---|---|---|---|
| Cloud Architecture & Multi-Tenancy | Dedicated database per hotel tenant, ultra-fast .NET 10 & Next.js | Cloud hosted, but complex legacy data schema with high latency | Web-hosted SQL or on-premise client server legacy deployment |
| Look to Book Availability & Pricing | Instant real-time matrix across room types, rates, and occupancy | Comprehensive Look to Book screen with complex multi-click flows | Standard availability grid, requires external channel manager refresh |
| Room Diary / Tape Chart | Fluid drag-and-drop room assignments, unassigned holds, and room moves | Desktop room diary, requires active session licenses and plugin runtimes | Static grid view with manual refresh cycle |
| 8-Window Folio Split & Billing Routing | Full 8-window splitting, custom transaction codes, automated routing | Industry benchmark 8-window folio routing | Basic split billing with limited folio sub-windows |
| Housekeeping Credits & Task Sheets | Automated credit calculation, Clean / Inspected / Dirty / OOO / OOS workflow | Comprehensive task sheets with room attendant credits | Basic room cleaning status updates without credit load balancing |
| Night Audit & Business Date Rollover | Automated or single-click business date rollover with append-only ledger integrity | Strict night audit sequence, requires front desk freeze during EOD | Day-end procedure requiring manual cashier balancing |
| 2-Way OTA Channel Synchronization | Built-in real-time 2-way sync with Booking.com, Airbnb, Expedia, Agoda, STAAH | Requires expensive third-party interface licenses | Relies on external channel manager add-ons |
| Direct Booking Engine (Zero Commission) | Instant guest-facing booking engine on hotel domain, zero OTA commissions | Requires separate booking engine integration setup | Separate add-on module with additional setup fees |
| Keycard & Door Lock Interfaces | Ready for VingCard, Salto, Dormakaba with modern microservice connector | Supported via TCP socket interface | Requires physical on-premise interface box |
Ready to Upgrade from Legacy Hospitality Systems?
Get all the power of tier-1 enterprise PMS platforms without the high per-station fees, clumsy VPNs, or legacy maintenance headaches.